Indesign Shortcuts For Mac

admin 12/14/2021

Adobe InDesign Shortcuts for Windows and Mac. This way you will memorize some of the shortcuts every day and improve my productivity. Also one of the interesting feature of the Adobe InDesign is that you can create your own shortcuts. Adobe InDesign shortcut keys will helps you to quickly work in the documents without using the mouse. InDesign Keyboard Shortcut Posters for Mac OS X/Windows. Designed and produced by David and Anne-Marie in between podcasts! Ready to go pro? Hang this beautiful, 4/C poster near your computer and you’ll never be keyboard shortcut-less in InDesign again! At a generous 18″ x 26″, we had plenty of room to include all of InDesign’s keyboard.

You can save a lot of time using InDesign keyboard shortcuts. Many users find that they work faster on their keyboard than with their mouse or trackpad. Does that sound like you? Read on to learn how to use this very handy function for applying styles in InDesign.

  • InDesign is the industry-standard publishing app lets you design and publish high-quality documents across a full spectrum of digital and print media.
  • InDesign Text Frame Options Shortcuts InDesign’s Text Frame Options dialog box contains a few features/options you may find yourself using often, such as adjusting the column width of your text frame, adding inset spacing, adjusting the frame justification, adjusting your baseline options, and more.

InDesign comes with a lot of keyboard shortcuts of its own—they appear right next to the items in just about every menu in the application. (Many of the most commonly used ones are listed at the back of Book Design Made Simple.) There are hundreds of preset shortcuts and you’ll see how to find a list of them below.

I’ll show you how to add your own custom shortcuts for steps that you repeat when applying styles to your book’s text or objects. For instance, you probably find yourself applying certain styles (tx, tx1, h1, etc.) dozens of times in the course of an hour. You select text, then you go to your Paragraph or Character Styles panel, find the style you want to use, and click on it with your mouse or on your trackpad. Forget that! You can work more efficiently with keyboard shortcuts.

Setting up InDesign keyboard shortcuts for styles

In the past (before InDesign CC2020), your computer needed a numeric keypad to work the keyboard shortcut magic. But now—ta-da!—that is no longer true, so your laptop is also good to go.

To set up an InDesign keyboard shortcut for a character or paragraph style (or an object, table, or table cell style), first open the appropriate panel. Double-click to open the style you want to apply the shortcut to. Then go to the General tab and insert your cursor in the Shortcut field. Assign a shortcut by using any combination of the following keys:

  • on a Mac, press Cmd and/or Shift and/or Opt
  • on a PC, press Ctrl and/or Shift
  • plus a single number on the numeric keypad (on both Mac and PC)—with the NumLock key set to On on a PC

See the example below. According to my calculations, using these combinations could give you a maximum of 70 shortcuts on a Mac and 30 on a PC.

When you assign a keyboard shortcut, read the fine print below the field before you click OK. It should say “unassigned,” meaning that this combination of keys is not already being used for any other style or function.

You’ll see that your new custom shortcuts appear in the styles panel. If you’re going to design other books, I suggest using the same shortcuts in all of them—this makes them easier to remember.

Use InDesign keyboard shortcuts to quickly apply styles. Save time and save your wrist! #InDesign #bookdesign Click To Tweet

Keeping track of InDesign keyboard shortcuts

If you set up too many shortcuts, you probably won’t remember them all! So don’t overdo it. Assign shortcuts only for the styles you use the most, and use your mouse or trackpad for everything else.

Indesign shortcut listIndesign Shortcuts For Mac

Custom InDesign keyboard shortcuts for styles

To keep track of the shortcuts you’ve invented, just write them down. Or take screen shots of the appropriate style panels. Or memorize them.

Preset InDesign keyboard shortcuts for everything else

If you want a list of InDesign’s preset keyboard shortcuts, it’s pretty simple to do. Here are the steps:

  • In InDesign, go to Edit>Keyboard Shortcuts and select Show Set.

In the Product Area dropdown menu, you can select a category of shortcuts. For instance, if you only care about the shortcuts for switching between tools, select Tools from this list. To see a list of your own custom shortcuts, select your named set from the Set dropdown menu. (The ones you set up for applying styles are not available, however.)

  • A text file will appear on your screen, in your computer’s default text editing application. You can see from the example below that most of the shortcuts are undefined, meaning that Adobe has not given the function a keyboard shortcut. There are over 1700 functions that could use shortcuts!

Indesign Shortcuts Pc

  • Start a new InDesign document.
  • Select the entire shortcuts list (Ctrl/Cmd + A) and copy (Ctrl/Cmd + C) and paste it (Ctrl/Cmd + V) into your new doc. You don’t need to make the entire list visible by adding pages and using text threads. Just a few pages should be enough.
  • With the cursor in the first line of the list, open the Find/Change dialog box (Edit>Find/Change, or Ctrl/Cmd+F). Click on the GREP tab, then type the following into the Find what field: .+?[none defined]r (see below).
  • Leave the Change to field blank. Click Find Next (or Find in older InDesign versions), then Change All. This immediately eliminates all the functions without shortcuts.
  • You’ll see that the remaining functions are sorted into categories. Search (Find/Change) for ones you’re most interested in, such as the list of tools and their shortcuts (below), or keep the entire list on hand. Find a single keyboard shortcut simply by looking at the item in a menu or panel, or by hovering over a tool with your mouse.

Will you use this new skill?

Yes! For almost everyone, keeping fingers on the keyboard is quicker than using a mouse or trackpad. Once you catch on to the power of your own custom InDesign keyboard shortcuts for styles, you’ll never look back. What are your favorites? (Let us know in the comments.)

Read more: Using InDesign’s optical margin alignment feature »
Read more: InDesign’s object styles—how and why to use them »

Indesign Shortcuts For Mac

Book Design Made Simple. You can do it yourself.

Let’s up that productivity in InDesign with these 10 lesser known keyboard shortcuts for MAC & PC. These shortcuts are in my rotation constantly and really impact how quickly I perform some common tasks in my print projects. Check out the complete list below and watch the video to see the shortcuts in action.

1. Duplicate & Constrain Position with ALT+SHIFT

This is my favorite shortcut and takes the typical duplicate shortcut ALT and puts it on steroids! By adding SHIFT to ALT, you can constrain the position of your item while duplicating it at the same time.

2. Switch Between Normal and Preview Mode with “W”

You see me pull out this shortcut a lot if you have seen any free tutorial here at Design Procademy. This easy shortcut lets you quickly swap between normal and preview mode. Preview mode is like looking at the final result if it were printed. This mode removes all guides and lines blocking a clear view of your design. As you get better and more comfortable with InDesign, you may find yourself designing in this mode more and more!

3. Fit Your Design in View with CMD/CTRL + 0

This quick trick helps center and show you the entire page without having to zoom out or use any other key. Quickly see your progress with this shortcut.

4. Zoom in & Out with CMD/CTRL + or –

This shortcut feeds off number 3. Take control of your zooming needs with your plus and minus keys and CMD/CTRL instead of using the zoom tool from the tool bar.

5. Add Tracking to your Text with ALT + Right and Left Arrows

This is such a time saver when working with text. If you want some extra space in between your text, don’t hunt around the Character pallet. Simply SELECT YOUR TEXT then hold down ALT and tap your RIGHT ARROW to increase space or your LEFT ARROW to decrease space.

6. Transform an Item in Place with ALT/CMD/SHIFT on a MAC or ALT/CTRL/SHIFT on PC

Indesign Shortcuts For Mac

This is a shortcut you may need to see in action. These 3 key combos quickly transform an item larger or smaller while keeping it in the same place. This shortcut essentially transforms the size of your object from the center instead of the corners keeping it where you put it.


7. Remove Color with /

If you ever have the need to quickly remove the color from an item, the BACKSLASH / tool is your friend!

8. Toggle Between Fill/Stroke with X

If you aren’t sure whether your fill or stroke is activated, just hit X. This handy shortcut will keep your items stroked and filled with ease! No more accidental fill or stroke.

9. Swap Fill/Stroke with SHIFT X

Take the shortcut in number 8 to the next level by adding SHIFT. With an item selected, this will quickly swap between fill and stroke right on the item.

10. Find and Change Text with CMD/CTRL + F

This shortcut saves a ton of time if you have a multi-page document such as magazine or book. Say you need to swap 2016 for 2017 across several catalog pages. Use the CMD/CTRL + F to use the Find/Change feature. Not only can you quickly find a piece of text in a multi-page document, you can also change it to whatever you want no matter how many instances you have in your document. You can also change only one page or several across your document. Be sure to watch the video to see this one in action!

Now it’s your turn! Let me know some of your favorite InDesign shortcuts in the comments!